Running a business comes with many different nuances that you can’t neglect if you want to maximse productivity. One of the most important areas to pay attention to is your team onboarding process.
The more efficient your onboarding is, the faster you will be able to get your new employees up to speed with your organisation. Let’s explore key ways you can go about streamlining your employee onboarding in order to make your company more efficient overall.
Handle Paperwork First
We’re all familiar with the vast amount of paperwork associated with hiring a new employee. If we’re all being honest, it’s also not inaccurate to say that none of us particularly like this part of the process. Not only is managing paperwork tedious, but it can also create an atmosphere of anxiety for new employees if it isn’t handled right away.
To elaborate, let’s assume that an employee is being brought into a company and has been told upfront details about their salary, benefits, etc. If they begin working for the company before all of the paperwork is finalised, they may begin to worry if the company is going to uphold its end of the bargain. In some cases, the employee can take legal action against the organisation if certain requirements are not met.
So, it shouldn’t come as a surprise that it’s in your best interest to handle paperwork as early during the onboarding process as possible. This will allow your new employees to hit the ground running without being apprehensive about their future at your organisation.
Automate Everything That You Can
Interestingly, many employees and entrepreneurs tend to fear automation.
They imagine some sort of dystopia where computers have virtually eliminated most jobs for the majority of the workforce. More specifically, they fear that automation will take their job away and render their skill set obsolete. In reality, automation is one of the most powerful tools that you can take advantage of.
Under the right circumstances, you can save your business hours per week in productivity. Depending on how efficiently your company runs overall, can easily translate into tens of thousands of dollars.
It also comes with the benefit of boosting employee morale. To clarify, taking away the need to perform repetitive, menial tasks allows your workers to focus more on their core responsibilities.
Put simply, they will be able to handle the obligations that they were hired for as opposed to managing auxiliary responsibilities. This is especially useful during the hiring process. Hiring employees requires you to manage a large amount of information quickly and accurately.
By automating what you can, you can ensure that you prevent mistakes that would otherwise occur. Even something as simple as running a basic script can exponentially increase how well you are able to run your company.
Thoroughly Convey Company Culture
Unfortunately, it’s not uncommon for conflicts to arise regarding company culture. Regardless of how qualified an employee is, this sometimes won’t be a great fit if their personal values clash with those of your business.
As such, it’s imperative that you establish company culture right away. The longer you wait, the more likely it is that you will encounter issues.
The good news is that this is a relatively simple process. When onboarding employees, you should provide them with a document that clearly outlines procedures and policies at your organisation. More specifically, this document should have nothing left to personal interpretation.
This document should also provide information about available resources. New employees should know which individual to get in touch with if they have questions or concerns.
Additionally, they should also know how to find information on their own regarding certain details about your company culture. Otherwise, your new workers might not feel as comfortable as they should while at your company. Going out of your way to put people’s minds at ease and make them feel welcome can have a significant payoff in the future.
This only works, though, if you make your employees feel as though you are accessible. Some workers may be too intimidated to ask for help if they need it. Others might have a difficult time understanding who to reach out to.
These are situations you want to avoid at all costs.
Schedule Follow-up Meetings
You can’t simply hire new employees and then leave them to fend for themselves after you’ve sorted out all the paperwork.
More often than not, this will only result in falling short of your expectations. This is especially common with entry-level positions, as employees may not be used to being self-sufficient workers. As a result, it’s imperative that you schedule follow-up meetings in the coming months after you hire an employee.
The intervals at which you do so are left up to you. Some entrepreneurs choose to hold 90-day follow-up reviews, while others might sit down with employees after 30 days.
It’s also possible to hold weekly follow-ups for the first quarter that an employee works at your business. Since you have so much flexibility in this area, you can choose a strategy that meets all of your needs.
When meeting with employees, this is the time you can ask about any work-related issues that they might have. There’s also a chance that they might feel overwhelmed with their current workload and need to receive additional training.
As long as you can reasonably manage the situation, you should attempt to do so. If an employee doesn’t look as though they will continue to be an asset for your business, though, you may need to take another course of action.
Clearly Illustrate Responsibilities
Onboarding is only effective if your employees have a solid idea of what responsibilities they need to manage. This is true no matter what their role is.
The same position could have different obligations depending on what company an employee works at. For example, a software engineer at a small tech firm might need to handle more responsibilities compared to someone who works at a larger company. If you don’t convey this information, you cannot expect your new workers to perform as intended.
Not only will this make your onboarding less efficient, but it could also hurt your company’s productivity. A common scenario could involve hiring an employee to be a part of a team within your organisation.
If they are not capable of pulling their weight due to them not understanding their responsibilities, the entire team could suffer as a result.
Consider Using Specialised Software
In order to streamline processes at your organisation, it’s highly recommended that you take advantage of specialised software.
These are applications that are specifically designed to help you handle certain tasks. For example, you might use a certain program to generate documents and distribute them to the appropriate parties during an agreement.
The software might then archive them in a database that you can search through at any time in the future. The possibilities are truly endless in this regard. So, be sure that you take advantage of any software that you encounter if it is able to help you streamline the efficiency of your onboarding process.
Establish Effective Workflows
Having an effective workflow during your onboarding process is just as important as the above nuances. You should have an established order in which events must be completed.
To help put this into perspective, we’ve already gone over the fact that paperwork needs to be handled first. Then, you could focus on conveying responsibilities, communicating company culture, and then introducing the employee into your workplace. Afterward, you can then hold follow-up meetings to ensure that everything is going as smoothly as it should be.
Although it might seem complicated at first, creating effective workflows for onboarding is much easier than you think. If you aren’t quite sure where to start, consider getting in touch with a professional who can help guide you in the right direction. This can often be the difference between whether or not you are able to hit your intended metrics.
Streamlining Your Onboarding Process Can Seem Overwhelming
In some cases, you may even feel as though it’s impossible for your company. The good news, though, is that the above guidelines will help you make sure that your onboarding process is as efficient as it should be. This will allow you to take advantage of all the benefits it can provide.
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