If you’re feeling the pinch when it comes to achieving your maximum productivity potential, then organising your work schedule should be at the top of your to-do list.
It’s a simple activity, but you may be surprised at the massive business wins you will see when you restructure your day to increase your productivity.
Make no mistake, this is not just about organising your calendar of meetings, or starting the day by bujoing your to-dos, this is about changing up the way that you PURPOSELY do things in your business with one big win in sight: optimising your business.
Because when you eliminate time-wasting habits you are on your way to giving yourself back your precious time. Time that you can spend making more improvements across the board. I’m talking about time to improve your business processes, time to spend on your marketing, time to increase your lead generation.
But it starts with structuring and organising your work schedule the RIGHT way.
In this article, we’ll touch on three ways to better organise your work schedule.
#1: Organise your work schedule by setting yourself up for success
At the end of the business day, you are your number one supporter. So setting yourself up for success, both at the beginning and throughout your business, is paramount to ensuring you continuously hit goals.
In terms of organising your work schedule successfully, there’s no point in implementing new processes or ways of doing things that either don’t work for you, or don’t result in positive outcomes. Otherwise you’re going to feel defeated and give up – it’s human nature.
So, let’s focus on two practical productivity tips here:
Set achievable to-do lists and action one at a time
Avoid multi-tasking when it comes to completing important activities. Set one task to do at a time and focus until that task is complete. You will get more done in your day this way.
Also ensure that you’re adding achievable actions to your to-do lists so that you can tick and flick as you go.
If you’ve got a large, overwhelming project on your horizon, break it up into bite sized and manageable chunks that you can complete quickly and easily. You will feel more accomplished this way and less likely to procrastinate.
Do the most important work during your peak productive times
Work out when your most productive hours of YOUR day are and schedule important activities during these hours.
There could be peaks of productivity throughout your day or you could have a zone of uninterrupted time that works best for you.
Consider the natural rhythms of your body and work out when you’re most focused. In the morning after exercise? In the afternoon just before the 3pm sugar crash? Or maybe in the evenings after the kids are in bed?
If you can determine when you’re most energetic and focus on your important tasks during that time, then you will feel far more productive at the end of the day.
#2: Use a time-based technique to keep your work schedule organised
Time-based techniques for managing our tasks are as old as, well, time!
They are also super popular and the internet is flooded with different tips and tricks to help your productivity. To find one that works for you, you really need to either try them out or know what works for you to keep you on track and focussed.
Here’s two for you to consider:
Allocate concrete times to tasks
Knowing how long it takes for YOU to complete particular tasks is important to structuring your work schedule realistically to allow you to achieve your to-do list.
There are lots of productivity apps and timers available to help you track the time you are spending on tasks. Once you’ve got a good understanding of each task or project, then you can set up your daily schedule to suit what you have on your plate.
Allocating time to tasks also allows you to identify those that may be taking up too much of your time.
Once you know which tasks are taking up too much of your time – maybe you’re not good at them or you just don’t like them – you will have a better idea of the tasks you can delegate or outsource.
It could be the content marketing you’re spending a lot of time on but not seeing any ROI. Or it could be the time you’re spending on your figures but they’re just not balancing.
When you embrace delegation you are giving yourself more time to grow and optimise your business.
Imagine how productive you can be when you have more time in your day? You could streamline digital marketing processes, create new offers, or improve your customer experience. You could undertake a new online course, take on another side hustle, or even offer a new service!
#3: Build in time away from your desk into your work schedule
Yes, organising your work schedule for productivity means giving yourself time away from your desk as well.
Your mind and body need to refresh and revitalise throughout your work day. This could be during meal breaks or during purposeful timed intervals. But regardless of which way you prefer to work, make sure you build in time away as well.
Here are two ideas:
Schedule in breaks
Popular timed techniques include Pomodoro and The Hour of Power, where you allocate chunks of time to a task and when that time is up you give yourself a break.
The Pomodoro technique is all about working hard and fast for 25 minutes without distraction, then giving yourself 5 minutes of downtime. After 4 rounds of timed Pomodoros you give yourself a larger break.
The Hour of Power is just that, working solidly for an hour at a stretch – again without distraction – to allow yourself time to focus on bigger projects.
Many people who schedule in regular, timed breaks, report increased productivity and motivation to continue achieving their goals.
There’s no doubt that our intrinsic motivation can be increased when we reward ourselves for reaching goals or milestones.
You can do this on the daily as well, it doesn’t just have to occur when you finish a large project. Anything small or significant is worthy of a reward when you’re a business owner.
Simply finishing that email sequence, or creating that new product, or delegating a task that has taken up too much of your time is worthy of a cup of tea or a walk around the block.
Reward yourself with something that refreshes and rejuvenates you, ready to take on another task with vigour and gusto.
Optimise your business by being more organised
You may not think that reorganising your work schedule will amount to much, but when you are working in your peak productive times, ticking and flicking to-dos off your list, delegating tasks to others, and rewarding yourself with breaks, you are also eliminating opportunities for procrastination.
Which means you’re getting A LOT more done in your day.
Feeling overwhelmed as to what is the first step to take to focus your business optimisation goals?
Book in for an Optimisation and Growth Strategy Session. We start from where you’re at, what your goals are, and then create and implement plans to achieve your business goals effectively and efficiently.