Be honest … is your digital workspace a cluttered mess? Clogged with outdated documents, irrelevant links, and “someday projects?” If so, this article is for you! Because we’re talking about how you can whip your digital workspace into shape with a digital declutter.
Modern work is pretty amazing when you think about it. Virtual meetings, digital documents, and an app for anything make working so much simpler than it used to be.
The downside is – there may be an ugly problem lurking in your virtual file cabinets. It’s something that many people have and choose to ignore. Yes, we’re talking about all that digital clutter.
We know. When everything is digital, it’s easier than ever to collect massive amounts of clutter, because no one sees it but you.
But just like physical clutter, the longer you let it go, the more it piles up. And the more it piles up, the more it impacts your productivity and efficiency.
The more it slows you up and weighs you down.
So if an honest look at your digital file cabinet reveals it’s time to pull on the virtual cleaning gloves – keep reading.
What Is A ‘Digital Declutter?’
First, let’s clarify what we mean by ‘digital declutter.’ Here’s our take.
Performing a digital declutter means removing unnecessary files and technology and reorganising digital content so it is easy to find and access what you need when you need it.
The good news is a digital declutter can be done a little at a time. It doesn’t have to be a massive overhaul in one day.
And once you finish? Your digital workspace will feel much lighter and more spacious, which will make going about your daily work more productive and effective.
Why You Need to Declutter Your Digital Workspace
Do you need a reminder that the clutter in your digital workspace is just as bad for you as physical clutter?
When it comes to mental health, most people know how important it is to declutter their dwellings. There are plenty of articles out there with advice on getting rid of physical clutter.
But when it comes to your virtual workspace, you probably haven’t given a lot of thought to how all that digital clutter may impact you.
Many people have discovered that after they declutter their homes, they experience less stress and feel more motivated to get things done.
Well, it’s the same with digital decluttering. When you get rid of unnecessary files and clutter on your computer, in your online accounts, and other places you store data, it can have a significant impact on your daily life.
Not only will it make your workspace more efficient, but you’re likely to also feel more motivated, productive, and finally achieve the clarity and space you need to grow your business.
So now that we know why it’s a good idea, how do we get started?
Identify Areas Of Your Digital Workspace That Need To Be Decluttered
The first step in a digital cleanup is to identify areas of your digital workspace that need to be decluttered.
This may be a little different for everyone, depending on the kind of business you run and how you work. But there are some core areas pretty much everyone will need to address.
These include (at a minimum):
- Digital inbox
- File storage/s
- Marketing app/s
- Project management app/s
- Social media
- Digital desktop
Of course, there may be more that needs to be addressed. But this list will get you started on the most common problem areas.
5 Tips To Stay Motivated To Complete Your Digital Declutter
Before you dive in, let’s have a little pep talk. It’s really common to start a project like this filled with enthusiasm and positivity. But then find yourself petering out halfway through.
It’s totally normal. Business … life … things get in the way and despite our best intentions, we may get behind on our daily to-dos. So, this is a gentle reminder that when that happens – DON’T GIVE UP.
Just keep going. Keep plugging away at your digital declutter checklist. Because in the grand scheme of things, it doesn’t matter if you get it done in 1 day, 15 days, or 365 days.
What matters is that you get it DONE.
Because once you do, you’ll have rid yourself of physical and digital clutter that’s currently weighing you down. You won’t even realise how much until it’s gone.
So, use these 3 tips to help you keep moving forward when you feel like quitting.
1) Start by cleaning your physical workspace.
Right now you’re thinking, “Wait – I thought this was about digital decluttering?” Oh, it is.
But the reality is a clean workspace is exactly the kickstart this kind of process needs.
So take a few minutes to tidy up your desk and office area, give it a good dusting, or any other cleaning it requires. Then sit back, enjoy your freshened space, and get ready for the digital work that’s about to begin.
2) Visualise the end result.
Keep a vision of your clean, organised digital workspace fresh in your mind to keep you motivated and moving forward.
Imagine how it will feel to open your laptop to an organised inbox and file system and be ready to dive into the day’s tasks without having to sort through the miscellaneous junk that’s been piling up.
Keep that vision in your mind every day until it becomes reality.
3) Get a digital decluttering buddy.
Whether to keep you accountable on your declutter checklist, or simply someone who will check in with you to see how things are going, don’t be afraid to reach out and get the support you need.
So find a friend to do the digital declutter along with you. Or, alternatively, someone who is already very organized and can keep you accountable. Because when you have the support of others – you’re more likely to keep going on days when you don’t feel like pushing through the muck.
How To Create Clarity From Chaos With A Digital Declutter
The truth is, digital clutter builds up in our lives in both the physical and digital spaces. It not only clutters the physical space around us but also clutters our minds with thoughts about what needs to be done or not yet completed. Which slows us down, creates obstacles, and frankly, just makes us tired.
Tackling a digital declutter may feel overwhelming but it doesn’t have to be. When you break it down into simple, manageable steps and just keep knocking items off the list until you finish – it’s totally achievable without taking over your life.
And once you get to the end, you’ll feel more motivated, productive, and finally, have the clarity and space you need to grow your business.
Ready to tackle the digital clutter in your life? Grab our Big Business Clean Up Action Plan today. It’s a straightforward and organised action plan to effectively move through the clutter in your digital world in just two weeks. Learn more about it here.